Is It Correct to Say “Please Note”?

In the world of professional writing, emails, and official communication, you’ve probably come across the phrase “Please note” countless times. Maybe you’ve wondered, “Is it correct to say this? Does it sound too stiff or formal?” These questions are common, especially for non-native speakers or anyone who wants their writing to feel polished yet approachable.

“Please note” is often used to direct attention, highlight important information, or ensure clarity in formal writing. But like any phrase, its effectiveness depends on the context, tone, and audience. Overusing it, misplacing it, or using it in informal situations can make your communication sound abrupt or even bossy.

In this article, we’ll explore whether “Please note” is correct, how and when to use it, alternative phrases that may suit your tone better, and common mistakes to avoid. By the end, you’ll have a clear understanding of how to communicate with precision and professionalism without sounding rigid or awkward.

Understanding the Phrase “Please Note”

At its core, “please note” is a polite imperative. It’s a way of telling the reader, “pay attention to this important detail.” The word “please” softens the command, making it formal and courteous, while “note” is an imperative verb instructing the reader to acknowledge or remember the information.

You’ll often see “please note” in:

• Business emails
• Official memos
• Academic announcements
• Formal documents or letters

The tone of “please note” is generally formal, neutral, and professional. While it works perfectly in corporate and academic settings, it can feel stiff or overly serious in casual conversations or friendly emails.

Is It Grammatically Correct?

Yes, “please note” is grammatically correct. It combines a polite request (“please”) with an imperative verb (“note”), following standard English grammar rules. Imperatives like this are common in professional writing and do not require additional subjects.

For example

• Correct: Please note that the meeting will start at 10 AM.
• Incorrect: It is noted by you please that the meeting starts at 10 AM.

Imperative sentences often start with the verb, and the subject “you” is implied. This is why “please note” is considered proper, concise, and efficient for formal communication.

Here’s a quick comparison of common formal imperatives:

As you can see, there are multiple grammatically correct ways to direct attention. Choosing the right one depends on your tone and audience.

Appropriate Situations to Use “Please Note”

“Please note” shines in situations where clarity and attention are essential. For example:

• Emails to colleagues or clients: Ensure critical instructions or deadlines are noticed.
• Official notifications: Highlight policy changes, updates, or formal announcements.
• Academic writing: Draw attention to important instructions, corrections, or clarifications.

Examples of correct usage:

• Please note that all reports must be submitted by Friday, 5 PM.
• Please note the updated guidelines for submitting your application.
• Please note that the lecture has been rescheduled to Monday.

In these cases, the phrase adds authority without being rude, guiding the reader to pay attention.

Situations to Avoid Using “Please Note”

While “please note” is correct, it’s not always suitable. Using it in the wrong context can make your writing sound overly formal or distant. Avoid using it in:

• Casual conversations
• Text messages or informal emails
• Friendly social media posts

Instead, try less formal alternatives that keep your tone approachable:

• “Just a reminder”
• “Keep in mind”
• “Heads up”

For example, instead of:

• Please note that dinner is at 7 PM.
  Use:
• Just a reminder: dinner’s at 7 PM.

Alternative Phrases to “Please Note”

Depending on the tone and audience, you might want alternatives to “please note.” Some examples include:

Choosing the right phrase enhances clarity and tone, ensuring your message is received as intended.

Read More:Response or Respond: Understanding the Distinctions with Clear Examples

Common Mistakes with “Please Note”

Even when grammatically correct, “please note” is often misused. Common mistakes include:

• Overusing the phrase: Using it repeatedly in one email or document can make the writing sound stiff.
• Using it in casual messages: Makes simple instructions sound unnecessarily formal.
• Misplacing it in a sentence: Can confuse the reader or make the sentence awkward.

Examples:

• Incorrect: Please note, the package will arrive tomorrow, please note the delivery time.
• Correct: Please note that the package will arrive tomorrow at 3 PM.

A simple tweak can increase readability and professionalism.

Tone and Politeness Considerations

Even though “please note” is polite, the tone can unintentionally feel commanding if overused. Here’s how to balance authority and friendliness:

• Pair with softening words: “just,” “kindly,” or “for your information.”
• Limit use to critical information only.
• Avoid using it for trivial reminders or obvious points.

Example of softening

• Kindly note that the office will be closed on Friday.
• Just a quick note: the office will be closed on Friday.

Both convey the same information but the second feels friendlier and less formal.

Writing Tips and Best Practices

To use “please note” effectively, follow these tips:

• Limit usage: Only highlight important information.
• Match tone to audience: Use formal for business/academic, casual alternatives for friends or colleagues.
• Avoid redundancy: Don’t pair with unnecessary words like “just to remind you.”
• Check sentence placement: Place the phrase where it naturally guides attention.
• Use examples for clarity: When instructions are complex, combine “please note” with bullet points or tables.

Example of polished email phrasing:

Dear Team,
Please note the updated project deadlines:

• Phase 1: August 15
• Phase 2: August 30
• Final Submission: September 10

Kindly ensure all tasks are completed accordingly.

This format is clear, professional, and reader-friendly.

FAQs

Is “please note” too formal?

It’s formal but acceptable in most professional settings. Use alternatives for casual communication.

Can I use “please note” in casual emails?

Technically yes, but it may sound stiff or unnecessary. Prefer conversational alternatives.

What are better alternatives in professional vs casual contexts?

Professional: Kindly note, Be aware that

Casual: Just a reminder, Keep in mind

Is “please note that” correct?

Yes, adding “that” is standard and makes sentences grammatically smooth.

Does overusing “please note” reduce impact?

Absolutely. Use sparingly to maintain emphasis and authority.

Conclusion

So, is it correct to say “please note”? The answer is a resounding yes. It is grammatically sound, polite, and widely used in professional and academic contexts. The key is to use it thoughtfully, considering tone, audience, and context.Overusing it or placing it in casual situations can make your writing feel stiff. But paired with alternatives like “just a reminder” or “keep in mind,” it can communicate critical information effectively and professionally.By understanding the nuances of “please note,” you can elevate your writing, making sure your instructions, reminders, or announcements are clear, authoritative, and reader-friendly.

Ruby Skye